Donor acknowledgment letters, generated from your QuickBooks data.
Connect QuickBooks Online, review each gift, and produce the IRS-compliant written acknowledgment your donors need — without a donor CRM or a stack of letters in Word.
$9 / month$79 / yearCancel anytime
Compliance-grade receipts, without the overhead.
The IRS requires written acknowledgment for charitable contributions of $250 or more, with disclosure rules that change by donation type and amount. Most small nonprofits handle this one of two awkward ways — and neither fits an organization that just needs correct receipts.
By hand, in Word
Free, but slow and error-prone — and hard to keep consistent across a full year of gifts and donation types.
A full donor CRM
$50–200+ a month and far more platform than a small nonprofit needs when the actual job is issuing acknowledgment letters.
Donor Receipt Generator
Compliance-grade letters built straight from your own QuickBooks data, for $9 a month. The smallest tool that does the job correctly.
Connect, review, generate.
The whole flow runs on the donation data already in your books. You stay in control of every detail — the app does the assembling, you do the confirming.
Connect QuickBooks
Authorize the app through Intuit's standard OAuth consent screen. Nothing to install, and access is read-only.
Confirm your organization
Your name, EIN, and address are pulled from QuickBooks automatically and used as the letterhead on every acknowledgment.
Map your donation accounts
Tell the app which QuickBooks income accounts receive contributions, so it knows where to look.
Scan for donations
The app reads deposits, sales receipts, and journal entries across the period you choose and lists every gift it finds.
Review each gift
For each donation, confirm the donor, the donation type — cash or non-cash — and whether any goods or services were provided. Nothing is assumed on your behalf.
Generate the letter
The app produces an IRS-compliant PDF acknowledgment for each reviewed gift, with the right disclosures for its type and amount.
Download
Save a single receipt, or batch the entire year's acknowledgments into one ZIP for mailing or your records.
The disclosures the IRS actually requires.
Acknowledgment requirements shift with the size and nature of a gift. The app applies the right disclosure to each donation type rather than producing one generic letter for everything.
| Donation type | Threshold | What the acknowledgment includes |
|---|---|---|
| Cash contribution | ≥ $250 | Standard written acknowledgment: organization name, EIN, date, amount, and a statement of whether goods or services were provided in exchange. |
| Quid pro quo contribution | > $75 | A good-faith estimate of the fair market value of goods or services provided, and the deductible amount remaining after that value is subtracted. |
| Non-cash contribution | ≥ $250 | A description of the donated property. Per IRS rules, the letter states no dollar value — valuation is the donor's responsibility. |
| Non-cash contribution | > $500 | Everything above, plus a guidance note pointing to Form 8283, Section A, which the donor files with their return. |
| Non-cash contribution | > $5,000 | Everything above, plus a guidance note on the qualified-appraisal requirement and Form 8283, Section B. |
One price. No surprises.
A flat subscription with no setup fee and no per-receipt charge. Generate as many acknowledgments as your organization needs.
A fraction of what donor CRM platforms charge. Cancel anytime; your historical records stay available for a period after a subscription lapses.
Self-service, or fully hands-on.
The Donor Receipt Generator is a tool you run yourself. Our bookkeeping and Form 990 practice is the hands-on engagement, where we keep the books and prepare the return. Some organizations use the app on its own; some are clients who use it as part of their workflow. The two reinforce each other — pick the one that fits where you are.